Leasebook glossary
Plain explanations of the terms used in Leasebook. Legal requirements depend on the tenancy.
Account
In Leasebook
A login identity for a person using Leasebook. Access depends on the roles and invitations granted to that account.
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Agency owner
In Leasebook
Also called agency owner
The agency's owner role in Leasebook, with staff administration permissions. It does not mean this person is the landlord of every property in the agency.
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Arrears
In Leasebook
Rent recorded as due that has not been recorded as received. This describes the records, not a judgment about a tenant. The tenant view uses not received.
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Building Energy Rating (BER)
Irish legal term
Also called BER
A rating of a building's energy performance. Recording a BER in Leasebook does not issue or certify that rating.
Check the linked guidance before acting.
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Contact
In Leasebook
A person or organisation recorded in the agency's contacts book. Creating a contact does not create an account or grant login access.
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Eircode
In Leasebook
Ireland's postcode used to identify an address. An Eircode alone does not prove ownership or a tenancy.
Check the linked guidance before acting.
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Landlord
In Leasebook
The landlord connected with a property or tenancy. An agency can manage properties for several landlords; its total portfolio does not determine any one landlord's legal category.
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Landlord client
In Leasebook
Also called landlord client
A landlord client of the agency. Their issued login shows assigned properties and their own statement. This is separate from the agency owner's staff role.
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Letting
In Leasebook
Renting a property to a tenant. A letting record describes that activity; it does not establish the legal status of an agreement.
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Login access
In Leasebook
Also called Seat
Permission for an account to use specified parts of Leasebook. The account's role and granted access determine what it can see and change.
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Notice of termination
Irish legal term
Also called Notice of Termination
A formal notice to end a tenancy. Recording a notice in Leasebook does not establish that it is valid or that its timing is correct.
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Owner statement
In Leasebook
A record for a landlord showing rent received and completed repair costs recorded in Leasebook. It does not mean a bank payment has been made.
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Part 4 tenancy
Irish legal term
A term used in Irish tenancy law for security of tenure. The arrangements depend on when the tenancy began. Older tenancies and tenancies begun from March 2026 have different frameworks; check current RTB guidance.
Check the linked guidance before acting.
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Private Residential Tenancies Board (PRTB)
Earlier terminology
Also called PRTB
The former name of the Residential Tenancies Board (RTB). Use RTB for the current organisation.
Check the linked guidance before acting.
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Property
In Leasebook
The property record managed in Leasebook, linked to its tenancy, documents and other records. A unit within a building is a separate record.
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Rent Pressure Zone (RPZ)
Earlier terminology
Also called RPZ
Rent Pressure Zone was a geographic rent-control designation. National rent controls replaced that system in March 2026. Use current RTB guidance for your tenancy.
Check the linked guidance before acting.
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Repair
In Leasebook
Also called Work order
A record of a repair or maintenance job.
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RTB registration
Irish legal term
Recording a tenancy with the Residential Tenancies Board (RTB). Leasebook drafts the Form 1 from the tenancy on file, ready for your team to submit.
Check the linked guidance before acting.
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Suggested, not confirmed
In Leasebook
Also called inferred
Information suggested by a model or automation. It is not a verified fact; check the source and context before relying on it.
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Tenancy contact
In Leasebook
A contact linked to a tenancy. The link does not create login access or establish consent to receive messages.
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Tenant and landlord view
In Leasebook
Also called resident access
Read-only views for invited tenants and landlord clients. Each login sees only its permitted records; tenants see Rent and landlord clients see Statement.
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Unit
In Leasebook
A separately recorded unit within a building. Use the unit or property named by the action; they are not interchangeable records.
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Where this information came from
In Leasebook
Also called Provenance
The source of a recorded detail and how it was obtained or checked.
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