What Leasebook does
One record per landlord client, tenancy and landlord statement, and one queue of what needs attention today. Everything in the table below works today.
Rent reconciliation uses imported bank statements. Live bank feeds are not connected.
Review spreadsheet rows before import
Preview every CSV row and correct the ones it flags. Nothing is saved until you choose to import.
Keep conversations beside the records
Keep a landlord’s properties, fee agreement and contact history together. Log a call so the next colleague can see where the conversation left off.
Keep issued statements fixed
Prepare a landlord statement from the landlord’s rent and expense records. Once issued, that version stays fixed for later queries.
Everything Leasebook does
| The unit, not just the address | BuiltA tenancy belongs to a unit, such as a flat. One building can have one address and fifteen Building Energy Ratings (BERs), and the queue shows the rating for the unit each tenancy is in. |
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| RTB registration and its cycle | BuiltDrafts a Form 1 from the tenancy record already on file, then records the number the RTB gives back. |
| The maximum new rent, from the CPI | BuiltWorks out how much a residential rent can be raised at a review under the rules in force from 1 March 2026, from the CSO’s CPI and the 2% limit, using the dates on the tenancy record. Check the figure on the RTB rent calculator; the notice needs its printout. |
| One queue for what needs attention | BuiltRTB anniversaries, expiring certificates, arrears patterns, rent-review windows and landlord clients you haven’t spoken to in a while, ranked together. Every line names the record it came from. |
| Saved Repairs and Contacts views | BuiltSave your Repairs and Contacts filters as named views. |
| Arrears, and the pattern behind them | BuiltShows the pattern of late payments across a portfolio, so one overdue month isn’t the whole story. |
| Reconciliation from imported statements | BuiltMatch transactions from an imported bank statement to rent records. Review suggested matches and entries that could not be matched. |
| Split, part and reference payment matching | BuiltThe Match payments view proposes allocations for split and part payments and uses payment references. A person reviews and accepts each split, and the Bank reconciliation view uses the same payment references. |
| Month end in one guided pass | BuiltWork through seven month-end steps in one view, including issuing owner statements and preparing files for your bank. A prepared download is shown as ready, not as a completed bank payment. |
| PSRA inspection evidence pack | BuiltPrepare a downloadable inspection evidence pack with an index from the records on file. Your team checks it before use. |
| Offline field inspections | BuiltRecord inspection findings and meter readings in the browser while offline. The saved steps replay when the connection returns; this is a browser app, not a native phone app. |
| KPI trends with drill-down | BuiltFinance staff can open a KPI month to see the records behind its figure. Landlord-client logins do not see the agency KPI dashboard. |
| Report columns you choose | BuiltChoose which columns a report shows on screen, in print and in the CSV download. |
| Owner statements that stay fixed | BuiltOne owner statement per landlord client rather than per flat. Issuing it fixes that version. A closed period is answered from the ledger, so a backdated receipt cannot rewrite what a landlord client was already told. |
| A client-money ledger that must balance | BuiltRecords use double-entry bookkeeping. Unbalanced entries are rejected before they are saved, with the difference shown. |
| A SEPA payment file for your bank | BuiltCreate a SEPA payment file to upload to your bank. Any landlord left out of the file is listed with the reason. Your bank makes the payments. |
| Applicant to tenancy, in one record | BuiltTrack enquiries, viewings and offers through to a tenancy. Accepting the same offer twice does not create a second tenancy. Record missed viewings and withdrawn offers as the situation changes. |
| Listings and a portal export pack | BuiltPrepare a listing from the property record and download its text, available photos and BER details as a pack for Daft or MyHome. Your team uploads it; Leasebook does not publish to either portal. |
| Applicant-booked viewing slots | BuiltPublish available slots against a listing. An applicant can book on the public form, and the booking creates a viewing for your team; a full slot is not offered as available. |
| Commercial lease abstracts and dates | BuiltRecord a commercial lease abstract with versions that preserve earlier recorded terms. Keep rent review dates, notice windows and their clause references beside the letting. Unknown terms stay visible; the team checks the lease before acting. |
| Service charge budgets and on-account demands | BuiltRecord a commercial service charge budget and issue on-account demands from recorded shares. Compare actual spending with the budget. This is not a year-end certificate. |
| Turnover rent reconciliation | BuiltRecord a commercial turnover term and certificate, then reconcile the stated turnover in a reviewable worksheet. Approval freezes the calculation; it does not post a rent entry. |
| Commercial apportionment schedules | BuiltRecord unit areas and payer shares, preview their difference, and adopt a frozen commercial apportionment schedule after review. Later area changes show their impact without rewriting the adopted snapshot. |
| The deposit, with its evidence alongside | BuiltKeep each deposit (often called the bond) with its history, the move-in inventory and inspection findings. Link deductions to supporting findings and see which tenancy deposits have no receipt recorded. New deposit entries add to the history without overwriting it. |
| Shared document opens | BuiltSee when a tenant or landlord opened a document you shared. |
| Signing tied to the document version | BuiltAn approval is tied to the exact document version, not to a typed name. If the document changes afterwards, the signature visibly stops matching it. |
| Key custody and returns | BuiltRecord who has each set of keys, when it is due back and when it came back. |
| PSRA licence tracking | BuiltYour own licence from the Property Services Regulatory Authority (PSRA) and its expiry date, in the same queue as everything else. |
| Your records in, and back out | BuiltImport from a spreadsheet file with a preview first. Export your records any time, as one JSON file. Document files are not included. |
| Access matched to each role | BuiltTenants and landlord clients sign in to their own view. Their logins cannot open the agency's units, ledger, evidence or signing. Contractors sign in to see the jobs you send them, propose visit dates, and send quotes, completion reports and invoices. |
| Sign-ins you can end | BuiltReview active sign-ins and end one or all the others. Each entry shows when the sign-in began, when it was last used and when it expires. |
| Message a tenancy, and see whether it sent | BuiltWrite to a tenancy from the record it belongs to. The message is emailed to that tenancy's contact, and the message itself carries the outcome: emailed, or recorded but not emailed, with the reason. A message with no reachable contact says so instead of appearing to have been sent. |
| One place for every message and its delivery | BuiltConversations across your portfolio in one list, with the ones waiting on your reply marked by who spoke last. Tenants with a login write in the thread; a reply to an email arrives in your own mailbox, not here. Beside it, the delivery record for everything Leasebook sent on your behalf. A suppressed message reads as 'not sent' with a plain reason, never as a failure. |
| Recurring key dates on the calendar | BuiltPut a boiler service, an inspection or a certificate renewal on the calendar once, as a single date or a repeating rule. Month-end dates keep their anchor day, so 31 January monthly is 28 February and then 31 March, not the 28th ever after. |
| Send a key date to the people it concerns | BuiltEmail a key date to your team and, when you tick it, to the contact it affects. Each occurrence is sent once: a second request is declined rather than sending a duplicate, and so is a date it does not fall on. |
| Request and record applicant references | BuiltCreate a one-time link for an employer, previous landlord or personal referee. Record their answers and a document checklist beside the applicant; your agency sends the link and makes the decision. |
| An API for your own tools | BuiltCreate a personal access token and read your records from your own software: properties, tenancies, contacts, work orders and documents, and rent and statements if your role covers money. A token can also add work tasks and enquiries. It carries only the permissions you pick and your role allows, and it stops working when you revoke it or leave the agency. The API is documented at app.leasebook.ie/api/v1/docs. |
| Your dates in your own calendar | BuiltSubscribe from your calendar app with a private link, and Leasebook's dates appear beside your own: calendar entries, applicant viewings, RTB dates, rent reviews, certificate expiries, statement periods and lease break notices. You can replace the link at any time, and it stops working when you leave the agency. |
See it with an example agency
See Leasebook in a 20-minute walkthrough with an example agency.
Prefer email? hello@leasebook.ie